WINDSOR BOWLING CLUB
CLUB REGULATIONS IN FORCE AS AT JANUARY 2018
I. LAWS
The laws of the game of bowls shall be those of the World Bowling Board (WBA and WWBA version)
2. THE CONSTITUTION
The Constitution referred to in this document shall be the Constitution.
approved at a Special General Meeting held on June 6 1997 as amended at the Annual General Meetings of l999, 2000, 2003, 2006, 2008, 2014, 2017 and 2018.
3 PLAYING HOURS
The greens shall be open from 1 0.00amuntil dusk on weekdays subject to the proviso that bowling shall not commence until the Greens Maintenance Contractors and/or Club working parties have completed their work on and around the greens.
On Sundays, the greens shall be open from 1 0.00am until 7pm
Playing hours are subject to amendment by the Management Committee.
All notices displayed in respect of the use of the greens shall be always adhered to.
4 VISITORS
A member may introduce a non-member to the Club but is expected not to abuse this concession. The Management Committee may at any time suspend or withdraw this privilege.
A member introducing a visitor is responsible for the conduct of such. visitor. No person may be introduced as a visitor who has been suspended or expelled from membership of the Club.
The following persons or class of persons, not being members of the Club, may be admitted to the Club premises and will be entitled, whilst on the premises, to purchase intoxicating liquor for consumption on the premises only, provided always that the person so purchasing is of a legal age to do so:
(a) Any member of a team and any official or supporter of that team fulfilling a fixture with the Windsor Bowling Club at the Club premises (b) Any competitor, official or supporter in any event organized or approved by the Club on the day on which the event is being held.
Any person not falling within the category defined in (a) and (b) above and desiring to purchase intoxicating liquor for consumption on the premises may only do so if his/her name has been entered into the Visitors Book and has been introduced by a member of the Club who must first sign the Visitors Book.
5 DRESS CODE
(a) FOR ALL MATCHES
The Dress code will be as prescribed on the Team Selection Sheet or as prescribed by the rules of the competition being played.
(b) LADIES COMPETITIONS White tops with grey skirt or trousers for all competitions except the Ladies' Spoons Competition when "smart casual” is the dress code.
(c) FOR MALE BOWLERS PARTICIPATING IN "ROLL-UPS"
tailored shorts, collared shirts and socks to be the minimum required dress code.
6 MENS SELECTION COMITTEE
The men's Selection Committee shall consist of not more than 5 members - the Men’s Captain and Vice-Captain, the "A" Team Captain and two other male voting members elected at the Annual General Meeting in accordance with the Constitution.
7 LADIES' SECTION
(a) The Ladies Bowls Committee shall consist of no more than 5 members - the Ladies Captain, Vice-captain, Ladies Bowls Secretary and 3 other lady voting members elected at the Annual General Meeting in accordance with the Constitution. The Ladies Bowls Committee shall be responsible for administering the Club's commitments with the various Bowling Associations and organizing the Ladies bowls matches (including selection of team members)and competitions, the latter to be done in conjunction with the Club's Competitions Secretary.
(b) The Ladies Social Committee will be responsible for all social activities involving only the Lady members of the Club and such other internal club matters as agreed by the Management Committee. Membership of this Committee will be the Ladies Captain, Vice-captain and4 lady members elected at the AGM. The Chair of the Ladies Social Committee will be elected by the members of the Committee to hold office until the next Annual General Meeting and will ex-officio be a member of the Club Social sub-Committee.
(c) The Ladies Social Committee shall also be responsible for administering the Bank Account known as "Windsor Bowling Club Ladies Amenity Fund". The authorised signatories of this account shall be the Club Treasurer and two of the members of the Ladies Social Committee, all cheques drawn on this account to be signed by any two of the authorised signatories.
(d) A lady voting member seeking election to the Ladies Bowls Committee or the Ladies Social Committee may only be nominated for one of these Committees.
8 ELECTIONS
The men's Vice-Captain, the Captain and Vice-Captain of the A Team and the Ladies' Vice-Captain shall all be elected in accordance with the requirements of the Constitution
9 ELECTION OF MEN'S CAPTAIN
Any male bowling member will be eligible for nomination and election as the Men's Team Captain without having previously served as Men's Team Vice-Captain, "A" Team Captain or "A" Team Vice-Captain Any male bowling member will be eligible for nomination and election as the Men's Team Vice-Captain without having previously served as either "A" Team Captain or "A" Team Vice-Captain and any male bowling member will be eligible for nomination and election as "A" Team Captain without having previously served as "A" Team Vice-Captain.
10 ELECTION OF LADIES CAPTAIN
Any Lady bowling member will be eligible for nomination and election as the Ladies' Captain without having previously served as Ladies' Vice• Captain
11 VOTING AT ANNUAL GENERAL MEETINGS
At the Annual General Meeting (a) male bowling members only shall vote for the Men's Captain, Vice- Captain, Men's Bowls Secretary, Captain and Vice- Captain of the Men's A Team and members of the Men's Selection Committee and (b) Lady bowling members only shall vote for the Ladies Captain, Ladies Bowls Secretary, Ladies Vice• Captain and members of the Ladies Bowls Committee and the Ladies' Social Committee
12 SUB COMMITTEES
The Management Committee shall have power to appoint sub-committees or personnel as follows and such others as may be necessary from time to time.
FINANCE
The Finance sub-Committee shall consist of the Club Treasurer and two Management Committee members for the purpose of budgeting and controlling the Club's income and expenditure during the financial year. BAR
The Bar Management sub-Committee shall consist of the Club Treasurer, the Bar Manager and two members, at least one of whom shall be a member of the Management Committee and shall be responsible for the purchase and sale of intoxicating liquors, soft drinks and sundries and for determining the price of sales ..
GREENS AND GROUNDS
The Greens and Grounds sub-Committee shall consist of members appointed by the Management Committee. This sub-Committee shall be responsible for the supervision of the Greens Maintenance contractor to ensure that the maintenance of the greens is carried out to a set standard and agreed programme, producing and updating a schedule of maintenance work to be undertaken on the hedges, fences and land surrounding the greens, the cutting of the "Croquet Lawn" and the organization of volunteers to carry out such work as shall be required to be undertaken
PREMISES
The Premises sub-Committee shall consist of (Number to be decided by the January Management Committee) members appointed by the Management Committee. This Committee shall be responsible for the maintenance, upkeep, fittings, furniture and security of the Clubhouse and the daily opening and closing of the Clubhouse.
SOCIAL AND FUNDRAISING
The Social and Fundraising sub-Committee shall consist of (Number to be decided by the January Management Committee) members appointed by the Management Committee. This Committee shall be responsible for organising social and fundraising events during the year. The Chair of the Ladies Social Committee shall ex-officio be a member of this Committee.
COMPETITIONS
The Management Committee shall appoint one or more bowling member(s) to be responsible for organising all Club competitions and Finals Day. The Management Committee shall be responsible for the procurement of trophies for Club competitions
DEVELOPMENT FUND
The Club Chairman and Treasurer and two members shall be elected to promote a fundraising lottery to be known as the "One Hundred Club. Income so raised shall in part be used for the distribution of prize money, the residue being used for such purposes as may be agreed by the Management Committee.
CATERING OFFICER
One member to be appointed for the purposes of organising the provision of food and refreshments for club and visiting bow ling teams and other bowling events held at the Club.
13 ATTENDANCE AT SOCIAL FUNCTIONS
Where the numbers of people attending Club functions are constrained by the capacity of the lounge and/or the catering arrangements, priority in the allocation and sale of tickets shall be accorded to Club members.
14 COACHING FOR NEW AND EXISTING MEMBERS
On payment of the subscription for Social membership, new and existing members who have not previously been bowling members of any Club will be entitled to free coaching and, for a period of 2 calendar months from the date of payment of subscription or commencement of coaching whichever shall be the later, for men, full participation in the men's Monday triples, Alliance Fixtures, Thursday Friendlies and Friday Mixed Spoons and for ladies, participation in the Ladies Spoons competition on Wednesdays and Friday Mixed Spoons. If any member decides to convert to full bowling members during or at the end of the two month "trial period, they shall only be required to pay a pro rata amount of the full bowling subscription for the unexpired term of the current Club year which runs from Club Opening Day to the next following Club Opening Day.
15 USE OF GREENS
(a) Any person interested in becoming a Bowling member of the Club may use the bowling greens on no more than four occasions during the bowling season without payment of Green Fees provided that he/she is accompanied by a Bowling member of the Club.
(b) A former Bowling member who remains a Social member of the Club may use the bowling greens on no more than four occasions during the bowling season on payment of a Green Fee of £2.00 on each occasion.
(c) The Management Committee shall make regulations for the use of the greens for all matches, competitions and all other use by Club members.
16 CLUB OPENING DAY
Club Opening day shall take place on a day to be approved each year by the Management Committee
1 7 SUBSCRIPTIONS
The Club subscription year shall be for a full year from Club Opening Day to the next following Club Opening Day.
18 LADY CAPTAIN'S DAY
Lady members of the Club shall be entitled to attend the Club Lady Captain's Day together with such guests as the Lady Captain of the year shall choose to invite.
19 SOCIAL MEMBERSHIP
Applications for Social Membership of the Club shall be restricted to the spouse/partner of existing Bowling or Social members of the Club
20 USE OF CONTRACTORS
Any contractors engaged to undertake work at the Club must be approved by the Management Committee before the commencement of any work. A minimum of 3 quotations must be obtained for all work estimated to cost in excess of £200
21 ADVERTISING REVENUE
The procurement of advertising for the Club Fixture card shall be the responsibility of the Management Committee
22 TOURS
The Management Committee will not assume any responsibility or liability for tours organised by or on behalf of Club members unless a specific resolution shall have been passed by the Management Committee accepting such responsibility or liability in advance of any such tours.
23 CO-OPTION
The Management Committee shall be empowered to co-opt not more than three voting members as full voting members of the Management Committee for a term expiring at the next Annual General Meeting.
The Men's Selection Committee, Ladies Bowls Committee and the Ladies Social Committee may each co-opt not more than 2 bowling members to serve for a period expiring at the next Annual General Meeting.
The Management Committee shall have power to appoint additional members of the Sub-committees listed in Regulation 12 as may be required from time to time.
24 USE OF CLUBHOUSE
The decision whether or not to allow the use of the clubhouse with/without the use of the bar and kitchen facilities for a function not organised by, for or on behalf of the Club shall be entirely at the discretion of the Management Committee. The use of the Clubhouse if so approved shall be in accordance with Guidelines approved by the Management Committee from time to time; the Guidelines shall be made available to the organiser of the function who shall be responsible for ensuring compliance with the terms of the Guidelines.
25 RESOLUTION OF DISPUTES
In the event of a dispute between members or a complaint made by one or more members against another one or more members, the dispute shall be referred to the Club President. If the matter cannot be resolved amicably by discussion the matter shall be referred by the President to a sub• committee comprising the immediate Past President and two other past Presidents to be selected by the President.
The sub-committee shall investigate the matter and report its conclusions in writing to the Management Committee who shall determine the matter in dispute. The decision of the Management Committee shall be final.
26 EQUAL OPPORTUNITY POLICY
The Club shall maintain in full force and effect an Equal Opportunity
Policy which shall at all times comply with all legal requirements for the time being in force.
27 ALTERATIONS
The Management Committee shall have power to amend these Regulations or introduce new Regulations. Any new Regulation or amendment approved by the Management Committee within the scope of its powers and any new Regulation or amendment of the existing Regulations passed by the members at the Annual General Meeting or a Special General Meeting shall become operative immediately on the passing thereof unless determined otherwise at the time the resolution is passed.
28 MANAGEMENT
The affairs of the Club in all matters not specified in the Constitution or these Regulations shall be the responsibility of the Management Committee.